FINANCE, ACCOUNTING, AND COMPTROLLER RESPONSIBILITIES:

• Serve as comptroller, overseeing all accounting operations, financial reporting, and ensuring compliance with GAAP, nonprofit accounting standards (ASC 958), and all applicable regulations.
• Establish and maintain comprehensive internal controls to safeguard assets, ensure accurate reporting, prevent fraud, and ensure compliance with regulations, donor restrictions, and organizational policies.
• Oversee general ledger, chart of accounts, month-end and year-end close processes, journal entries, account reconciliations, and financial statement preparation.
• Ensure accurate and timely recording of all financial transactions, including revenue recognition, expense allocation, grant and restricted fund accounting, in-kind contributions, and capital asset management.
• Lead the annual financial audit process, including:
• Coordinate with external auditors on scheduling and planning
• Prepare all audit schedules, supporting documentation, and financial records
• Serve as primary contact for auditors and respond to all inquiries
• Review and address audit findings, recommendations, and management letter comments
• Present audit results to the Audit Committee and Board of Directors
• Develop and implement corrective action plans
• Maintain year-round audit readiness through proper documentation and controls
• Manage relationships with external CPAs and consultants
• Coordinate all other audits as required, including single audits, program audits, and funder-specific audits.
• Manage cash flow forecasting, treasury operations, bank accounts, and ensure liquidity to meet organizational obligations.
• Oversee the organization's investment portfolio in collaboration with the Board's Finance Committee and external advisors; monitor performance, asset allocation, and compliance with investment policies.
• Prepare annual budget for Finance Committee and Board approval. Monitor monthly budget-to-actual results and provide variance analysis with actionable recommendations.
• Prepare and present comprehensive financial reports to the Finance Committee, Board of Directors, and leadership team, translating complex financial information for non-financial stakeholders.
• Develop monthly departmental budgets to ensure contractual compliance and operational efficiency
• Supervise accounting staff in processing accounts receivable, accounts payable, contract compliance, billing, and grants administration, ensuring proper segregation of duties and timely payment of obligations.
• Oversee payroll processing, payroll records, regulatory and voluntary deductions, and employment tax compliance
• Develop and maintain fiscal procedure manuals and agency policies relating to administrative operations, internal controls, and financial management
• Prepare and approve all financial reports for outside agencies, contractors, and government entities, including federal and state tax returns (Form 990) and regulatory filings
• Ensure compliance with all grant and contract financial reporting requirements and proper documentation of restricted funds usage
• Advise the Finance and Audit Committees of the Board. Monitor cash flow and ensure vendor payments are processed efficiently and funds are segregated according to donor restrictions and board policies
• Manage all insurance programs, including procurement and renewal of property, vehicle, general liability, cybersecurity, workers compensation, and directors and officers liability coverage. Monitor policies for compliance and risk management; manage all claims
• Oversee selection, implementation, maintenance, and security of automated accounting systems. Ensure proper controls, data integrity, and disaster recovery procedures
• Monitor compliance with all legal and regulatory requirements affecting financial operations, including nonprofit governance, donor restrictions, and contractual obligations

PROGRAM DEVELOPMENT:

• Assist in preparing federal, state, county, city, and third-party grants and contracts, including budgets and financial narratives
• Develop financial modeling and cost-benefit analysis for new initiatives in collaboration with Program Officers
• Prepare funding sources and contract compliance reports with department directors.
• Evaluate departments to ensure contractual and budgetary compliance, operational efficiency, and quality of service.

REQUIREMENTS:

REQUIRED:

• 5+ years of progressively responsible financial and accounting management experience in a nonprofit agency or comparable experience
• Bachelor's degree in finance, accounting, or related field
• Demonstrated comptroller/controller experience with responsibility for financial reporting, internal controls, and compliance
• Strong knowledge of GAAP and nonprofit accounting standards (ASC 958)
• Proven experience managing annual financial audits, including preparation, auditor coordination, and implementing recommendations
• Cash management and treasury operations experience
• Experience procuring and managing comprehensive insurance programs (property, vehicles, general liability, cybersecurity, workers compensation)
• Experience supervising accounting staff
• Grant accounting, restricted fund management, and compliance reporting experience
• Ability to translate financial concepts for non-financial audiences
• Proficiency with MS 365, Google Workspace, QuickBooks or other fund accounting software, and Mac operating systems
• Strong attention to detail with ability to manage multiple priorities simultaneously
• Excellent verbal and written communication skills
• Ability to build strong working relationships across departments and seniority levels
• Ability to lead and inspire in a collaborative, multi-project environment
• Must thrive in a fast-paced environment and balance competing priorities with speed and accuracy

PREFERRED:

• CPA certification
• Master's degree in finance, accounting, or business administration
• Investment management or nonprofit portfolio oversight experience
• Experience managing trusts, endowments, grants, and annual fund plans
• Form 990 preparation and nonprofit tax compliance experience
• Experience implementing or improving internal controls and financial systems
• Animal welfare or animal shelter experience

NATURE OF EMPLOYMENT

The Finance Director is an exempt position requiring a minimum of 8 hours per day, 40 hours per week, and may occasionally include weekend, night, and holiday work. Employment is at will with no minimum period guaranteed or implied.

BENEFITS:

• 401(k)
• 401(k) matching
• Employee Assistance Program
• Employee discount
• Health insurance
• Paid time off

SALARY DESCRIPTION:

Pay:$120,000 - $140,000 salary

Job Type: Full-time

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What You'll Lead:

Shelter Operations & Animal Care:

• Oversee all daily sheltering functions to ensure animals receive safe, consistent, humane care.
• Lead key programs including animal care, adoptions, fostering, and volunteer engagement.
• Guides pathway planning, enrichment, and behavior support to reduce length of stay and increase successful placements of animals into new homes.
• Apply national best practices and use data to guide decisions that move animals efficiently and responsibly through the shelter.



People Leadership:

• Build, coach, and support a capable and motivated team across multiple departments.
• Set clear expectations, provide direct feedback, and help staff develop skill and confidence.
• Maintain a workplace where accountability, respect, and humane practice guide daily interactions.
• Ensure staff and volunteers are supported, valued, and prepared for their roles.



Programs & Systems:

• Strengthen and expand programs that move animals into new homes, including foster, volunteer, enrichment, adoption support, and community outreach.
• Create and manage budgets responsibly and transparently.
• Develop and refine SOPs, systems, and workflows that create clarity and consistency.
• Build processes that align with local and state animal welfare codes and support responsible sheltering practices.
• Monitor expenses for supplies and seek cost-effective methods to provide supplies and medical care.
• Support the HSVC Cares outreach program, including vaccination clinics, community spay/neuter services, and pet food distribution.



Cross-Team & External Collaboration:

• Work collaboratively with clinic leadership, humane officers, communications, development, and other internal teams to support smooth shelter operations.
• Build and maintain strong relationships with rescue partners and municipal animal sheltering organizations.
• Represent HSVC in public settings, including interviews and presentations, when needed.
• Serve as Acting Executive Director when assigned.



Planning, Data & Accountability:

• Use data to monitor trends, identify needs, and guide improvements.
• Provide clear operational updates for the Executive Director, Board, and key stakeholders.
• Anticipate challenges, address issues early, and keep work moving in a dynamic environment.
• Prioritize safety and act promptly to correct hazards or risks.

REQUIRED QUALIFICATIONS:

• 5+ years of previous animal welfare experience in a leadership or supervisory role in a community achieving or striving to achieve a 90% or above live save rate.
• Demonstrated knowledge of best practices in progressive and lifesaving animal welfare, pathway planning, shelter medicine, and community programs.
• Previous experience handling and working with cats and dogs of varying sizes, temperaments, and medical/behavioral conditions in a high stress environment.
• Demonstrated responsibility for leading and developing staff, executing personnel management functions to include selection, training, coaching, and performance evaluations.
• Demonstrated experience in building successful collaborative efforts with diverse community stakeholder groups and working with elected and appointed officials.
• Able to demonstrate exceptional discretion, judgement, integrity and confidentiality when dealing with personal and financial issues.
• Ability to help animals and people with compassion and empathy with commitment to life-saving programs and services.
• Demonstrated experience in successfully communicating orally and in writing, including writing standard operating procedures, articulating policy changes, sharing strategic initiatives, resolving conflicts, customer service scripts, speaking to small and large groups, and drafting written communication pieces.
• Demonstrated experience in data analysis; developing and analyzing metrics, performance measures, interpreting trends, identifying and collecting key data points to develop and evaluate policy and/or program efficacy.
• Ability to be flexible, detail oriented and prioritize competing challenges and opportunities.
• Ability to think strategically, anticipate future trends and consequences in animal welfare and integrate them into strategic and organizational plans.

PREFERRED QUALIFICIATIONS:

• CAWA certification or similar credential
• Experience developing and scaling community-based programs
• Senior-level management experience
• Familiarity with Chameleon or similar shelter software
• Proficiency with Microsoft Office tools
• Ability to safely handle animals, including those who have been abused, neglected, or treated cruelly

WHO YOU ARE:

• Decisive and steady
• Compassionate and grounded
• Motivated and innovative
• Clear, transparent communicator
• Inclusive and collaborative
• Enthusiastic, a catalyst for change
• Critical thinker, problem-solver
• Decisive and steady
• Calm under pressure

WORKING CONDITIONS:

• Shelter environment with exposure to animals, cleaning agents, noise, and variable weather
• Frequent standing, lifting, bending, and animal handling
• Ability to lift 50 lbs. independently and 75 lbs. with assistance
• Occasional evenings, weekends, holidays, and emergency response needs



The Humane Society of Ventura County is an equal-opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. EOE/M/F/D/V/SO

COMPENSATION:

Pay:$125,000 - $145,000

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KEY RESPONSIBILITIES:

• Manage, grow and track all grant activities
• Write grants, LOI’s and reports
• Collaborate with the Finance Department to reconcile grant revenue & collaborate on reporting
• Oversee our monthly giving program, Animal Angels
• Steward current monthly donors
• Help grow and cultivate new monthly donors
• Write and send quarterly email newsletter to Animal Angel donor list
• Responsible for creating, maintaining, and updating files and record keeping systems; paper and/or computerized
• Actively maintain knowledge of Fundraising standards and best practices.
• Other duties as assigned may periodically be required to assist in additional administrative duties related to the Development & Marketing Department, the Executive Director, or other departments in event of urgent or emergency scenarios

REQUIREMENTS/QUALIFICATIONS:

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Minimum of 3 years’ nonprofit fundraising and grant writing experience
• Strong understanding of fundraising best practices
• Database skills, preferably using Donor Perfect or similar CRM database
• Strong interpersonal communication skills (verbal and written) and ability to maintain effective working relationships
• Meticulous attention to detail
• Excellent ability to prioritize and perform a high volume of requests
• Ability to work independently and on a team; be flexible, adaptable, and willing to learn
• Ability to use discretion, exercise good judgment, and maintain confidentiality
• Advanced skills using Microsoft Office (Word, Excel, PowerPoint, SharePoint, Access)
• Knowledge of Constant Contact or similar digital and email marketing platform is a plus

PHYSICAL CONDITIONS: